The Libraries of Foster
Displays and Exhibits Policy
The Foster Public Library and the Tyler Free Library welcome exhibits and displays of interest to
the general community. Displays of handiwork, historical materials, and local information may
be exhibited based on available space in the buildings. All exhibit ideas should be presented to
the library director for consideration. The director will accept or reject materials offered for
display based on space and suitability. The library will not sell items for any organization or
business without approval of the library board.
Items to be hung on the bulletin board should be handed in at the circulation desk for staff to
hang. Acceptable items include information from local organizations and government,
educational institutions, notices of programs and events, and flyers for local small businesses.
Space is limited; therefore, Library postings take precedence over other materials. Library staff
may remove materials after the event has passed or 30 days, whichever comes first.
Exhibit areas are available for use by individuals or organizations engaged in educational,
cultural, intellectual or charitable activities.
Displaying or exhibiting materials in the Libraries of Foster (LOF) does not indicate endorsement
of the content of displayed collections.
Each display must include a clearly visible sign which states the name of the organization or
individual coordinating the display. This sign must include exhibitor contact information
(telephone or email address) to give the public an opportunity to ask questions directly to the
exhibitor.
The library director may reject any exhibit or display that does not meet with the mission of the
library. Per the American Library Association code of ethics, we affirm the inherent dignity and
rights of every person. We work to recognize and dismantle systemic and individual biases; to
confront inequity and oppression; to enhance diversity and inclusion; and to advance racial and
social justice in our libraries, communities, profession and associations through awareness,
advocacy, education, collaboration, services, and allocation of resources and spaces.”
APPLICATION AND WAIVER/RELEASE FORM. An application form and Liability Release form
must be completed to reserve space in the library. All items are placed in the libraries at the
owners’ risk. The library assumes no responsibility for the preservation or protection, and no
liability for possible damage or theft of any item displayed. The requesting exhibitor must
agree to release the LOF from any liability arising from the display. If the exhibitor desires
insurance, they must arrange for it at their own expense.
Approved November 2023.
LIBRARIES OF FOSTER
Waver and Release from Liability
I understand, agree, and acknowledge that:
1. The property is displayed at my own risk.
2. I assume all risk of damage or loss to the property.
3. Neither the Libraries of Foster (LOF) nor any employee or agent of the LOF shall be
liable for a loss or damage to the property.
4. I assume full responsibility for any loss or damage to the property which may occur
during the period of the display.
5. I hearby and forever release and discharge the LOF and its employees and agents
from any and all claims, damages, demands, rights of action, causes of action
present or future, resulting from or arising out of display of the property.
6. Obtaining insurance coverage, if any, concerning loss or damage to the property
shall be my sole responsibility and obligation. I am aware that the LOF has not
insured these items.
7. The duration and location of the display is completely at the discretion of the LOF.
8. I will be liable for any damage to the LOF property resulting from any act or method
of mounting or removing the display.
9. If I do not remove the materials by the agreed upon date, the LOF has the right to
remove the materials from the display case, and I understand that materials may be
discarded, if not picked up, within 30 days.
LIST OF DISPLAYED ITEMS
________________________ _________________________________
Received By Organization/Exhibitor Name
_________________________ _________________________________
Date Signature of Exhibitor or Organization Rep
__________________________________
Date
LIBRARIES OF FOSTER
Application to use Display Space
ORGANIZATION/EXHIBITOR _________________________________________________
CONTACT PERSON _________________________________________________
MAILING ADDRESS _________________________________________________
EMAIL ADDRESS _________________________________________________
TELEPHONE: _________________________________________________
SUBJECT & PURPOSE OF DISPLAY
_________________________________________________________________________
_________________________________________________________________________
DATE REQUESTED (Indicate month and year) Displays must be in place for 30 days, beginning on
the 1 st day of the month. _________________________
SPECIAL REQUIREMENTS ______________________________________________________
______________________________________________________________________________
Your signature below indicates that you have read the display policy and procedures and that
you will comply with the regulations set forth in those documents. Application is not approved
until signed by the Library Director.
___________________________________ ______________________________
Signature Date
___________________________________ ______________________________
Received by Date
___________________________________ ______________________________
Library Director Date